How to Send Your Dental Records & X-Rays to a Philippine Clinic (2026)
Quick Answer: To get an accurate quote before you fly, send the Philippine clinic recent x-rays (a panoramic/OPG at minimum, and a CT/CBCT scan in DICOM format for implants), plus intraoral and smile photos and your treatment history or plan. Your records are yours — just ask your home dentist for digital copies. Share them through the clinic's official channel, send only what's needed for the quote, and remember many clinics take their own fresh scan on arrival anyway.
The difference between a vague "from ₱400,000" and a real, reliable quote is good records. Here's exactly what to gather, how to get it, and how to share it safely.
What to send
- X-rays — a panoramic (OPG) at minimum. For implants, a CT/CBCT scan is the important one (it shows the bone in 3D).
- Photos — clear intraoral shots and a natural smile photo, useful for cosmetic and veneer cases.
- Treatment history / current plan — any existing quote, recent treatment notes, or a list of the work you've had and want.
The more a clinic can see, the more accurate the quote. Without imaging, any number is a ballpark that can change once you're examined.
How to get your records
Just ask your home dentist — your records belong to you, and practices provide copies routinely. Request digital files by email or download:
- X-rays and photos as JPG/PNG or PDF.
- A CT/CBCT scan ideally as the original DICOM data, which implant clinics open in 3D. If you can only get a flat image or PDF, send that and ask the clinic if a new scan is needed on arrival.
Ask early — some practices charge a small admin fee or take a few days.
Sharing it safely
share records through the clinic's official channel — their website portal, official email, or a secure link they provide — not random messaging apps, and never put personal data into a public form. Send only what's needed for the quote (imaging and treatment history) — not financial details, passport numbers or payment information. Reputable clinics handle records every day; if you're unsure, ask how they store your data. And recent images (within 6–12 months) are best — most clinics take a fresh scan on your first visit regardless.
Let us do the legwork
Rather than approach clinics one by one, share your case and records with us and we'll match you with verified clinics for quotes — passing only what's needed for them to assess you. We're a directory and advocate, not a clinic, and we never sell your details.
Before you book
Pair this with how to book a Philippine dentist from abroad, getting a second opinion, and the 10 questions to ask. When you're ready, tell us your case.
Sources
- Guidance: Smile Philippines editorial on preparing for a remote dental consultation — patients are generally entitled to copies of their own dental records; imaging formats (OPG, CBCT/DICOM) reflect standard dental practice. Confirm data-handling with the specific clinic.
FAQ
What dental records should I send to a clinic abroad for a quote?
For an accurate remote quote, send recent x-rays — a panoramic (OPG) at minimum, and a CT/CBCT scan for implant cases — plus intraoral and smile photos, and any treatment history or current treatment plan. The more the clinic can see, the more accurate the quote; without imaging, any quote is just a ballpark that can change once you're in the chair.
How do I get my x-rays from my dentist?
Just ask — your records are yours, and dentists routinely provide copies. Request digital files by email or download: x-rays as image files (JPG/PNG or PDF) and any CT/CBCT scan ideally as the original DICOM data, which implant clinics can open in 3D. Some practices charge a small admin fee or take a few days, so ask early, before you need the quote.
What file formats do Philippine clinics need?
Standard photos and panoramic x-rays as JPG, PNG or PDF are fine for an initial assessment. For implants, a CT/CBCT scan in DICOM format is ideal because the surgeon can view the bone in 3D; if you can only get a flat image or PDF of the scan, send that and the clinic will advise whether a new scan is needed on arrival. Always say which type of scan you're sending.
How recent do my x-rays need to be?
Ideally within the last 6–12 months, since teeth and bone change. Older images still help a clinic understand your history, but for an implant or full-arch quote a recent CT scan matters most. Many Philippine clinics take their own up-to-date scan on your first visit anyway — the records you send are for the quote and plan, not a substitute for in-person imaging.
Is it safe to send my dental records and personal data abroad?
Generally yes, with sensible care: share via the clinic's official channel (their website portal, official email or a secure link), not random messaging apps, and avoid putting personal data in public forms. Send only what's needed for the quote (imaging, treatment history) — not financial details. Reputable clinics handle records routinely; ask how they store your data if you're unsure.
Can Smile Philippines pass my records to clinics for me?
Yes — share your case and records with us and we'll match you with verified clinics for quotes, so you don't have to approach each one separately. We pass only what's needed for the clinics to assess your case. We're a directory and advocate, not a clinic, and we never sell your details.
This is general information, not medical advice. Smile Philippines is an independent directory and guide, not a dental provider. Prices are indicative ranges — confirm the current price and your treatment plan directly with a licensed dentist. See our full disclaimer.
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